Background Check Information for Volunteers and Employees

Eastern Greene Schools is committed to maintaining a safe learning environment for all students. As part of that commitment, the corporation has updated its volunteer background check procedures to strengthen student safety. Previous volunteer screenings were more limited in scope and did not include a review with the Indiana Department of Child Services. Effective June 1, 2026, all volunteer background checks will include a more thorough criminal history review and a Department of Child Services check. Volunteer background checks will be valid for the school year in which they are completed.

As a general rule, the corporation expects a criminal background history that is free of convictions within the past five years. This five year guideline may be adjusted based on the severity, frequency, and recency of any conviction, as well as the individual’s response and the position sought.

Individuals have a duty to self report any convictions that occur after a background check has been completed.

Completion of the appropriate background check listed below is required. Consideration for volunteering or employment with Eastern Greene Schools is conditional upon receipt of a background report that is appropriately clear relative to the position for which you are applying.

Important as of June 1, 2026: Each applicant must provide a personalized email address when ordering a background check. After the initial order is submitted, KidTrak will send two separate emails. Both emails must be completed in order to finalize the Indiana Department of Child Services background check. The background check process is not complete until both KidTrak emails have been successfully submitted.

Basic Volunteer Background Check

Cost: $13.90*
*Additional fees may apply if a county criminal search must be added due to a potential record.

Required for:

• School volunteers

• Parents or guardians attending field trips

This report includes a more thorough criminal history review and a check with the Indiana Department of Child Services.

Volunteers will be notified of any report that may limit participation. Any findings will be reviewed by administration.

Click here to complete the Basic Volunteer Background Check Application.

Level 1 Volunteer Background Check

Base Cost: $19.90*
This includes a search of the applicant’s current county of residence.

*Additional fees may apply if a county search must be added due to a potential record.

Required for:

• Volunteer coaches

• Overnight field trip chaperones

This report includes a more thorough criminal history review and a check with the Indiana Department of Child Services.

Volunteers will be notified of any report that may limit participation. Any findings will be reviewed by administration.

Click here to complete the Level 1 Volunteer Background Check Application.

Employment Background Check

Base Cost: $24.90*

*Additional fees will apply as required to ensure compliance with state regulations. Address history searches are automatically conducted, and any associated county access fees will be added based on the applicant’s residency history. Fees vary depending on the number of jurisdictions that must be reviewed.

Required for all new employees, including certified and non certified staff, substitute teachers, coaches, ECA sponsors, and support personnel.

This report includes a more thorough criminal history review and a check with the Indiana Department of Child Services. License verification will be conducted when applicable.

Applicants will be notified of any report that may affect eligibility for employment. Any findings will be reviewed by administration in accordance with corporation policy and state guidelines.

Click here to complete the Employment Background Check Application.