Materials Selection Policies

Eastern Greene Schools Libraries

Materials Selection Policy

This policy sets broad guidelines for the selection of library materials that correspond to our mission.  It may also be used to inform the public and staff about the principles upon which selections are made.


1. Definitions

  1. Selection refers to the decision to add, retain, or withdraw materials in the library's collection.
  2. Library materials include all items in the library's collections regardless of format.
  3. Access is the availability of materials in a variety of formats for users of all grade levels and abilities in a building.


2. Goal of Materials Selection

The goal of selection is to provide collections that meet the informational, educational, and recreational needs of the students in the school.


3. Responsibility for Selection

  1. Selection of all materials will be the responsibility of the corporation librarian and library aids that are responsible for running the libraries in each building.  These people will operate within the framework of policies determined by the EG School Board.
  2. Both the students and staff members may recommend materials for consideration.


4. Criteria for Selection

  1. The library supports intellectual freedom and has adopted ALA Library Bill of Rights.
  2. Each type of material must be considered in terms of its own merit and the audience for whom it is intended.  No single standard can be applied in all cases.  Some materials may be judged primarily in terms of artistic merit, scholarship, or value to humanity; others are selected to satisfy the informational, recreational, or educational interests of the community. 
  3. All librarians have a professional responsibility to be inclusive, not exclusive, in developing collections.  Efforts will be made to provide materials representing all viewpoints.
  4. Reviews in professionally recognized resources are a primary source for materials selection.  Standard bibliographies, Indiana book lists, book lists by recognized authorities, and the advice of competent people in specific subject areas will also be used.
  5. The library keeps its collections vital and useful by retaining or replacing essential materials and by removing, on a systematic and continuous basis, those works that are worn, outdated, of little historical significance, or no longer in demand.


5. Gifts

  1. Gifts shall meet the same selection criteria as purchased materials.  The library retains unconditional ownership of all donations and makes the final decision on acceptance, use, or disposition.  The appraisal of the gift for tax purposes is the responsibility of the donor.
  2. When the library receives a cash gift for the purchase of materials, whether as a memorial or for any other purpose, the general nature or subject area of the materials to be purchased will be based upon the wishes of the donor.  However, the library staff, in accordance with the needs and selection policies of the library, will make selection of specific titles.
  3. Special collections and memorial collections will not be shelved as separate physical entities.  Such collections will be accepted only with the understanding that they will be integrated into the general collection.  The form of memorial identification will be a gift plate. 


6. Reconsideration

  1. The student's choice of library materials for personal use is an individual matter.  Parents/guardians may suggest/limit the materials checked out for their own children.  While students may reject materials for themselves and parents reject items for their children, they cannot exercise censorship to restrict access to the materials by others.
  2. Any person in the library's service area who objects to the presence or absence of a work may do so by completing the Request for Reconsideration of Library Material.
  3. A panel of the corporation librarian, two teachers, and two parents will review challenges by reading the material in question, reading the Request for Reconsideration of Library Material form, and then discussing their findings in a meeting.  The librarian will then inform the complainant, as well as the building principal, regarding the panel’s decision about the challenge.